Best Practices


The EFCOG Best Practices process is intended to communicate initiatives that are innovative, represent actions beyond generally accepted standards or application of standards to new functional area, or that significantly increase the efficiency or effectiveness of operations at DOE/NNSA Facilities.

What is a Best Practice?

A “Best Practice” is a practice with redeeming qualities and attributes that has been proven through implementation and would be beneficial for others to use. The term does not mean the best of all similar practices. Through this web-site the Department of Energy and EFCOG intend to share “Best Practices” across the DOE Complex.

“Best Practices” typically are a proven and practiced system, process or program that has been recognized by managers as having positive attributes, would be applicable Complex-wide, and is supportive of continuous improvement in a Topical Area.

Guidance for Submission of Best Practices

See our Best Practice Brochure for more information

For more information on Best Practices contact:

Tom Helms

Best Practices Team Lead Work Phone: (803)643-1655

Collette Broussard

DOE POC US Department of Energy Work 19901 Germantown Road Germantown MD 20874 Work Phone: (301)903-5452 Work Fax: (301)903-6172

NumberName of Best PracticeDateTopical Area
201Welding Program Ownership2017-09-19Engineering Practices
200Incidental Welding: Welding Activities Not Covered by a Code or a Standard 2017-09-19Engineering Practices
199Regulatory Summary for 10 CFR 830.122 (QA Rule)2017-06-29Regulatory and Enforcement
198Stakeholder Engaged Structured Decision Making 2017-06-06Waste Management/Disposition
197Use of Department of Energy Training Institute (DTI) for DOE Complex-Wide Training2017-05-25Training
196Creating Video Refreshers for Just-in-Time Learning2017-05-09Training
195Contractor Assurance System Effectiveness Validation2017-03-02Contractor Assurance
194Calculation Spreadsheet for DC Arc Flash Hazard
DC Arc Flash Calculator
2016-10-18Electrical Safety
193Adoption of NFPA 70E 2015 in Place of NFPA 70E 20122016-10-18Electrical Safety
192Guide to Incorporating Risk Assessment into Integrated Safety Management for Electrical Safety2016-07-14Electrical Safety, Integrated Safety Management
191On-Site Review and Assessment of Subcontractor Welding Programs, Facilities, and Operations2016-06-06Engineering Practices
190Non-DOE Owned Transport Equipment Return to Service Inconsistencies2016-04-01Waste Management/Disposition
189Attributes of a Good NTS Report2016-03-15Enforcement Coordination
188Electronic Training Forms System2016-01-13Training
187Reporting Programmatic And Repetitive Noncompliances in NTS and SSIMS2016-01-12Enforcement Coordination
186Recurring Event or Condition Worksheet
Flowchart
Recurring Event Worksheet
2015-12-03Occurrence Reporting
185Effective Use of Site-Specific Assessments by Waste Generators in Preparation for Facility Evaluations by the NNSS Radioactive Waste Acceptance Program2015-11-12Waste Management/Disposition
184Controlled Work Area2015-10-30Electrical Safety
183Use of a Remote Tapping Tool at Idaho National Laboratory to Minimize Worker Exposure and Avoid Future Contamination Accidents2015-10-02Deactivation & Decommissioning and Facility Engineering (D&D and FE)
182Use of Earthen Benches and Other Technologies to Support Remediation and Removal of Contaminated River Structures2015-10-02Deactivation & Decommissioning and Facility Engineering (D&D and FE)
181Safety Culture Monitoring Process/Panel2015-09-22Integrated Safety Management
180Lockout Tagout Applicability to Physical Separation2015-08-19Electrical Safety
179NMC&A Requirements for Non Special Nuclear Material (NSNM)2015-06-19Material Control and Accountability
178Adoption of NFPA 70 2014 in place of NFPA 70 20112014-11-12Electrical Safety
177Adoption of NFPA 70 2011 in place of NFPA 70 20082015-03-27Electrical Safety
176Best Practices in Performing DSA Legacy Reviews2014-11-05Nuclear Safety
175Variance Analysis2014-10-27Project Management
174CPR/DID Monthly Validation2014-10-27Project Management
173Compensatory Arc Flash Controls2014-10-01Electrical Safety
172Termination of Safeguards Process2014-08-31Material Control and Accountability
171Metals Moratorium Working Group2014-08-31Environmental
170Effective Management and Disposal of Radioactive Wastes through application of Consolidation Approaches 2014-08-07Waste Management/Disposition
168Best Practice for GHS Secondary Container Hazard Labeling 2014-08-05Industrial Hygiene and Safety
167Lessons Learned in the Management of DOE Waste Incidental to Reprocessing (WIR) Program – Critical to Tank Closures with tanks containing liquid radioactive waste that may be classified as High Level Waste (HLW) resulting in risk reduction at those sites.2014-07-28Waste Management/Disposition
166Process for Safe, Efficient Laser Service Subcontractor Work 2014-07-28Laser Safety
165Management Assessment Evaluation and Feedback2014-06-18Assessment, Contractor Assurance, Integrated Safety Management
164Developing a risk based subcontract audit approach2014-06-11Acquisition & Contracting
163Field Tool for Estimating Incident Energy at Distance Using the Inverse Square Law2014-04-24Electrical Safety
162Improving the Quality of Subcontractor Welding2014-04-22Engineering Practices
161Baseline Change Proposals and Contingency2014-04-16Project Management
160Reference guides to help laser users with laser lab design, laser operations, and laser disposal 2014-04-01Laser Safety
159Adoption of NFPA 70 2008 in place of NFPA 70 20052014-02-28Electrical Safety
158Laser Safety Newsletter2014-01-17Laser Safety
157Using Laser safety questionnaires to gather assessment information and performance metrics data.2013-12-09Laser Safety
156Internal Energy/Water Savings Reinvestment Programs2013-11-27Waste Management/Disposition
155Preventing Use of Suspect/Counterfeit Bolt Fasteners in DOT Ratchet Type Tie Down Assemblies2013-11-21Waste Management/Disposition
154Solar Powered Radioactive Air Environmental Monitoring2013-10-30Environmental
153Process for Reporting Security Incidents and Concerns2013-08-30Integrated Safeguards & Security Management
152Cognizant Engineer/Alternate Cognizant Engineer System Assignment List2013-08-23Engineering Practices
151Task Preview – A Risk Based Approach to Error Management in Work Planning2013-08-02Integrated Safety Management
150Plan of the Day (POD) Leads to an Effective Pre Job Brief2013-07-24Integrated Safety Management
149Best Practices in Categorical Exclusions Used in Implementing the USQ Process2013-07-19Nuclear Safety
148Best Practices in Process Monitoring Reviews and Assessments on Implementation of the USQ Process2013-07-19Nuclear Safety
147PNNL simulates active shooter, site wide lockdown during working hours2013-07-19Integrated Safeguards & Security Management
146PNNL uses readiness methodology to stand up security officer protective force2013-04-29Integrated Safeguards & Security Management
145Disposal Innovations for Large Components Onsite at Savannah River Site2013-03-21Waste Management/Disposition
144eUSQ – Computer Applications to Expedite the USQ Process2013-02-27Nuclear Safety
143Lightning Protection and Grounding Systems Design, Installation, Testing, Maintenance and Inspection Safety 2013-02-22Electrical Safety
142Evaluation and Acceptance of Commercial Grade Items and Services2013-01-03Engineering Practices
141Management Leadership in the Field2012-12-27Integrated Safety Management
140Performance of Commercial Grade Surveys2012-12-11Engineering Practices
139Development and Use of ORPS Program Performance Indicators2012-12-05Integrated Safety Management
138Structural Code Guidance for Decontamination and Decommissioning Activities at DOE Facilities2012-11-09Deactivation & Decommissioning and Facility Engineering (D&D and FE)
137Electrical Code Guidance for Decontamination and Decommissioning Activities at DOE Facilities2012-11-09Deactivation & Decommissioning and Facility Engineering (D&D and FE)
136Flexible Packaging: Effective Design, Selection, and Use for Management of Low Level Radioactive Waste (LLW) and Components2012-10-25Waste Management/Disposition
135The Learning Team Approach – When Thinking Together Finds More Possible Solutions2012-09-18Integrated Safety Management
134Historical Hazard Identification Process for D&D2012-08-04Deactivation & Decommissioning and Facility Engineering (D&D and FE)
133The Use of Explosives to Demolish the 1853K Cooling Tower2012-08-04Deactivation & Decommissioning and Facility Engineering (D&D and FE)
132Use of a Threat Assessment Team2012-06-18Integrated Safeguards & Security Management
131Institutional Risk Management Committee as a vital part of a maturing the Contractor Assurance Process2012-06-06Contractor Assurance
130Operational Performance Reviews (OPR) as a vital part of a maturing Contractor Assurance Process2012-05-25Contractor Assurance
129Ensuring Notification of Recordkeeping Personnel When Documents are Created or Revised2012-05-25Engineering Practices
128Identifying and Capturing Configuration Management Information2012-05-25Engineering Practices
127Assessing Configuration Control of Drawing Files2012-05-25Engineering Practices
126Radiological Surveys – Waste Transport Vehicles2012-05-25Waste Management/Disposition
12550 Year Environmental Stewardship Plan2012-05-08Environmental
124Risk based Assessment2012-04-20Contractor Assurance
123Standardizing Configuration designation Criteria Item Designation/Re2012-04-19Engineering Practices
121Electrical Safety Assessment Criteria Document2012-04-18Electrical Safety
120Definitions/Guidance for DOE O 232.2 Occurrence Reporting and Processing of Operations Information, Occurrence Reporting Criteria, Group 2, Subgroup E, Hazardous Electrical Energy Control 2012-02-25Electrical Safety
119Integrated Assessment Plan (IAP)2012-02-21Integrated Safety Management
118Integration of Multiple Annual Submittals into ISMS Annual Report2012-02-12Integrated Safety Management
117Integrated Controls Result in Significant Energy Savings2012-02-06Energy Efficiency
116Environmental Scorecards2012-01-10Environmental
115US DOE Nuclear Criticality Safety Program's Nuclear Criticality Safety Engineer "Hands On" Subcritical and Critical Experiments Training and Education Course2011-12-03Nuclear Safety, Subcontractor Safety
114Best Practices in Support of Implementing the revised DOE USQ Guide, DOE G 424.11B2011-12-03Nuclear Safety, Subcontractor Safety
113Understanding, Assessing and Measuring a Culture of Operational Excellence 2011-11-29Integrated Safety Management
112Electrical Safety Position Paper Use of Automated External Defibrillators2011-11-09Electrical Safety
111Adoption of NFPA 70E 2012 in place of NFPA 70E 20092011-10-20Electrical Safety
109Application of Expert USQDs to Expedite the USQ Process2011-09-14Nuclear Safety
108Developing Every Leader at Every Level2011-08-16Human Capital
107Recommended Structure for System Health Monitoring and Reporting  2011-09-21Engineering Practices
106U Learn Lawrence Livermore National Laboratory's Multi2011-07-22Human Capital
105Improving Access to and Control of Database Information2011-07-22Engineering Practices
103Working with Offsite High Level Waste (HLW) Samples2011-07-07Waste Management/Disposition
102Waste Characterization/Classification2011-06-13Waste Management/Disposition
101Explosive Demolition of Buildings 337, 337B and the 309 Stack at the Hanford's 300 Area 2011-06-13Deactivation & Decommissioning and Facility Engineering (D&D and FE)
100Open Air Demolition of Asbestos Gunite by Using Track Mounted Wet Cutting Saw2011-06-13Deactivation & Decommissioning and Facility Engineering (D&D and FE)
99Waste Incidental to Reprocessing (WIR) Citation Determination2011-06-05Waste Management/Disposition
98Unreviewed Disposal Question Evaluation (UDQE)2011-06-05Waste Management/Disposition
97Waste With No Identified Path for Disposal (WWNP)2011-06-05Waste Management/Disposition
96Performance Assessment Scoping Process2011-06-05Waste Management/Disposition
95Radioactive Waste Management Basis (RWMB)2011-06-05Waste Management/Disposition
94Contractor Participation in Enforcement Conferences2011-05-12Enforcement Coordination
93Student Sustainability Challenge2011-05-12Environmental
92Using Human Performance to raise staff awareness about potential security situations2011-04-04Integrated Safeguards & Security Management
91Successful Strategies for Integrating ISMS into the On Boarding Process2011-02-26Environmental
90Addressing Short Term Increased Training Demand Recovery Act Training Challenges and Success at the Hanford Site2011-02-26Environmental
89Emergency Preparedness Contributes to Correct Radiological and Medical Response Actions  2011-02-26Environmental
88Radiation Protection Technology Training Fast Track2011-02-26Environmental
87Safety Performance Index2010-11-10Integrated Safety Management
86Space Management Practices2010-11-04Energy Efficiency
85ISMS and Safety Culture  2010-10-26Integrated Safety Management
84Subsurface Investigations2010-09-01Electrical Safety
82Safety Basis Supplement2010-08-23Nuclear Safety, Subcontractor Safety
81Elements of a Best Practice Safety Equipment List2010-08-23Engineering Practices
80Naming Conventions for Drawings, Specifications, Manuals and Procedures 2010-08-23Engineering Practices
79Safeguards and Security Tracking, Analysis and Reporting System (SSTARS) 2010-06-13Enforcement Coordination
78Requesting Excavation/Penetration Permits, Data Management and Client Relations 2010-05-28Electrical Safety
77Improved EMS/OSH Assessment Strategy2010-05-26Assessment, Environmental, Integrated Safety Management, Other
76EMS as a Compliance Vehicle An Example: NPDES Compliance2010-05-26Energy Efficiency, Environmental, Performance Metrics, Project Management, Other
74Developing a pipeline of potential critical skills candidates at the local level: the High School Technology Academy2010-04-14Human Capital
73Energy Systems Technology and Education Center2010-04-14Human Capital
72Post doctoral Professional Development Program (PD2P)2010-04-14Human Capital
71Adoption of NFPA 70E 2009 in place of NFPA 70E 20042010-03-10Electrical Safety
70Human Performance Factors Considered in Causal Analyses2009-11-08Contractor Assurance
69Performance Communications Center2009-11-08Contractor Assurance
68Deployed Staff Model2009-11-08Contractor Assurance
67Providing Operations Focused Environmental Regulatory Guidance to Enhance Operational Ownership and Regulatory Compliance2009-07-09Environmental, Integrated Safety Management, Management, Performance Metrics, Standards and Requirements
66Performance of Arc Flash Calculations and Labeling2009-06-17Electrical Safety
65Engineering Calculations2009-01-10Engineering Practices
64Rebar and Dowel Placement2008-12-17Construction QC
63Qualification of Suppliers/Distributors for Safety Related SSCs2008-12-17Construction QC
62Items or Equipment/Material Storage2008-12-17Construction QC
61Engineered Equivalency Applied to Construction Changes2008-12-17Construction QC
60Construction Specifications2008-12-17Construction QC
59Qualification of (ALL) Inspection and Test Personnel (Not Just QA Organizations)2008-12-17Construction QC
58EMS 'Green Lights'2008-10-26Environmental
57Pollution Prevention/Waste Minimization Awards Program2008-10-26Environmental
56Managing Migratory Birds and In Use Nest2008-10-26Environmental
55Achieving the First Record of Decision on a Canyon in the Complex2008-03-21Deactivation & Decommissioning and Facility Engineering (D&D and FE)
54Open Air Demolition of Radiological Contaminated Structures2008-02-19Deactivation & Decommissioning and Facility (D&D and FE)Engineering
53Assets for Value Contracts2007-12-18Deactivation & Decommissioning and Facility Engineering (D&D and FE)
52Implementation of NFPA Arc Flash Requirements in D&D2007-12-18Deactivation & Decommissioning and Facility Engineering (D&D and FE)
51Use of Commercial Rigid Polyurethane Foam for Decontamination and Decommissioning2007-09-01Deactivation & Decommissioning and Facility Engineering (D&D and FE)
50Post Deactivation Surveillance and Maintenance of Excess Facilities2007-09-01Deactivation & Decommissioning and Facility Engineering (D&D and FE)
49Evaluation and Control of Airborne Fungal Populations for Worker Protection during the Deactivation of an Abandoned Process Facility (U)2007-09-01Deactivation & Decommissioning and Facility Engineering (D&D and FE)
48Electrical Severity Measurement Tool R3 Updated2013-06-24Electrical Safety
45Energy Management Program2007-01-19Energy Efficiency
44Web based EMS Awareness Training Improves EMS Knowledge While Saving Time and Money2006-11-14Environmental
43Avoiding Procedure and Database References in Regulator Approved/Enforced Documents Simplifies Work Transition Between Contractors and Saves Money2006-11-14Environmental, Standards and Requirements
42Guidance for Retro Commissioning2006-04-21Energy Efficiency
40Enhance Security Through Human Error Reduction (ESTHER)2005-10-31Integrated Safeguards & Security Management
39Security Requirements Integration Team2005-10-08Project Management, S&S Program Planning & Management
38Worker Protection from Carbon Monoxide (CO) Production from Plasma Arc Torch Cutting of Stainless Steel in Confined Space2005-08-13Integrated Safety Management
37Improved Electrical Controls2005-08-13Integrated Safety Management, Project Management
36Worker Led Multi Faceted Approach Improves Safety2005-08-13Integrated Safety Management
34Enhanced Worker Classification Awareness as an Activity Risk Control2005-03-23Integrated Safeguards & Security Management, Project Management
33Effective Use of Time Outs A Best Practice Summary (SRS) 2005-03-21Integrated Safety Management
32Reducing Time and Cost through use of a General Storm Water Pollution Prevention Plan for Construction Activities2013-12-12Environmental
31Consolidated Audits of Analytical Laboratories and TSDFs Leverage Resources and Improve Quality2004-12-08Environmental, Integrated Safety Management
30360 Degree Photography Implements ALARA Principle2004-12-08Assessment, Environmental, Information Management, Integrated Safety Management, Management, Nuclear Safety, Project Management, Subcontractor Safety, Other
29Mortar lining Aged Water Distribution Lines Protects Groundwater and Minimizes Waste2004-12-08Engineering Practices, Environmental, Integrated Safety Management, Maintenance, Subcontractor Safety, Other
28Ultra Safe Rigging and Lifting2004-09-21Integrated Safety Management, Project Management
27Template for Sustainable Design Standards2004-06-24Energy Efficiency
26Winter Enclosure Improves Safety and Schedule2004-06-24Project Management
25Work Package Contents Only Contain What's Needed By The Mechanic In The Field2004-06-24Maintenance, Work Management
24Electronic Routing and Approval2004-06-24Maintenance, Work Management
23Use of Delay Codes2004-06-24Maintenance, Work Management
22Expedited/Fix It Now (FIN) Work Processes2004-06-24Maintenance, Work Management
21Work Management Centers2004-06-24Maintenance, Work Management
20Joint Review Group (JRG) A Senior Review Committee for Complex/High Risk Work Packages2004-06-24Integrated Safety Management, Maintenance, Management, Work Management
19Problem Evaluation Request (PER) A Comprehensive, Low Threshold, Electronic Work Initiation/Problem Identification System2003-12-16Information Management, Management, Work Management
18Quick Fix Work2003-12-16Maintenance, Work Management
17Work Window Manager2003-12-16Integrated Safety Management, Maintenance, Work Management, Work Management
16Worker Feedback2003-12-16Integrated Safety Management, Maintenance, Management, Work Management
15Work Management Reporting System2003-12-16Integrated Safety Management, Maintenance, Management, Work Management
14Standard Work Week Critiques2003-12-16Maintenance, Work Management
13Practical Criticality Controls Training Facility2003-12-16Nuclear Safety, Subcontractor Safety
12Defining and Implementing an Environmental Management System at a Large Complex Facility using Activity Based Compliance2003-12-16Environmental
11Regulatory Agency Action and Inspection Tracking Systems 2003-12-16Environmental, Information Management, Management, Performance Metrics, Other
9Key Performance Indicator Program2002-12-02Performance Metrics
8Continual Improvement of ISMS Through Statistical Trending2002-11-20Performance Metrics
7A Data Driven Approach to Improving Safety Performance2002-08-08Integrated Safety Management, Other
6Automated Job Hazard Analysis2002-08-08Integrated Safety Management
5Hazardous Materials Tracking System (HAZTRAK) 2002-08-08Integrated Safety Management
4Application of a Senior Management Executive Steering Committee for ISM Leadership2002-08-08Integrated Safety Management, Management
3Integrated Safety Management System (ISMS) Software2002-08-08Integrated Safety Management, Other
2Self-Assessment Program 2002-08-08Assessment, Integrated Safety Management
1Roles, Responsibilities, Accountabilities, and Authorities (R2A2's)2002-08-08Integrated Safety Management, Management