Task Group Purpose: The EFCOG Procurement Engineering Task Team is comprised of industry experts in engineering and procurement. This groups primary focus is to identify opportunities for improvement with regards to the procurement engineering processes, such as commercial grade dedication (CGD), and develop best practices and lessons learned based on those identified opportunities.
- Spencer Daw (Chair)
- John Hendricks (Vice-Chair)
- Jen Davlin (Secretary)
Contact our team via the contact form below. Looking for the SME POC list? Please request a copy via the form below.
Commercial Grade Dedication Forum
The DOE Office of Quality Assurance has added a Commercial Grade Dedication Forum on the Organizational Excellence Website. This new forum will enhance our ability to collaborate and share lessons learned across the complex. Please use this site to pose questions and feel free to provide responses including best practices and sample CGD products.
Link to the DOE CGD Handbook
The following link includes instructions on accessing the CGD Forum: https://efcog.org/wp-content/uploads/2021/07/DOE-Org-Excellence-acct-instructions.pdf
The following link will lead you to the CGD Forum on the Organizational Excellence Website: https://orgex.energy.gov/forums/qa-community-practice/commercial-grade-dedication
Engineered Procurement Resources
The following is and initial compilation of Best Practices (BP) and Lesson’s Learned (LL) to support the typical process flow for engineered procurements from design output document development through to item acceptance. The contents is designed to help sites effectively execute engineered procurements. Procurement Engineering, Engineering Practices, and Supply Chain QA will provide additional resources as developed/identified.
Training Resources for Engineering and Quality
Engineering (EPSG) or QA Best Practices and Documents related to Procurement
General Engineered Procurement EFCOG Best Practices:
- BP-207, Identification of Look-Alike Electrical Equipment
- BP-202, Lines of Inquiry for Flow down of Requirements and Subcontractor Implementation of 10-CFR-851
- BP-166, Process for Safe, Efficient Laser Service Subcontractor Work
- BP- 225 , Quality Assurance Considerations for Supply Chain Management in Large-Scale Capital Asset Acquisition Projects
EPSG developed procurement best practices relative to supply chain welding activities:
- BP-231, Welding Requirements Flow-Down
- BP-216, Filler Material Control – Receipt, Storage and Issue
- BP-215, Welding in Support of Research and Development
- BP-201, Welding Program Ownership
- BP-191, On-Site Review and Assessment of Subcontractor Welding Programs, Facilities, and Operations
- BP-162, Improving the Quality of Subcontractor Welding
Procurement Engineering White Papers
- EFCOG White Paper, Benchmarking of Engineered Procurement Effectiveness Elements
- NRC vs. DOE Safety Classification and the Resultant NQA-1 Acceptance Requirements
- NQA-1 Sub-Part 2.14 Crosswalk to NQA-1 Part 1 and NAP 401.1 (Formerly NAP 24-A)
- Technical Requirements for the Procurement of 55-Gallon, Carbon Steel, Removable Head Drums
- GREASE 121118 CGD jrh
- OIL 121118 CGD jrh
- NQA-1 Flowdown Paper for Team Review
Supplier Qualification Strategies
The Master Supplier List provides efficiency in potential bidder identification and in pre-award vendor qualification efforts.
The Master Supplier List (MSL) (formerly known as Master Approved Supplier List (MASL) is a single database used by DOE contractors to share supplier qualification information. Numerous EFCOG efforts have shared the benefits of this database including EFCOG Final Report, EM SINGLE APPROVED SUPPLIER LIST PROCESS TASK TEAM. This report issued in 2017 recommended all DOE-EM sites start using this database.
There are two key uses of MSL to be more efficient in engineered procurements:
- The list of qualified vendors can be searched to ensure suitably qualified vendors are included in solicitation processes
- MSL supplier qualification information resources (e.g., pre-award audits by other sites) can be used to more efficiently qualify a vendor prior to use by other sites.
Commercial Grade Dedication Best Practices
- BP-142, Evaluation and Acceptance of Commercial Grade Items and Services
- BP-140, Performance of Commercial Grade Surveys
- Eval & Acceptance of Commercial Grade Items & Services
- Performance of Commercial Grade Surveys
Procurement Engineering Task Group Library
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